How-to employer email secondary email employee trading compliance PIT code of conduct

How to add an employer's email to a Zerodha account

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You add an employer’s email address to a Zerodha account by creating a support ticket and attaching a request letter from the employer on the company’s official letterhead, carrying the authorised person’s seal and signature. The employer’s email is added as a secondary recipient, so trade confirmations and account statements also reach the employer’s compliance team while your own registered email stays the primary contact. This guide is for employees of banks, brokers and other SEBI-regulated entities whose code of conduct requires their personal-account dealings to be reported to the employer.

The requirement traces to the way regulated employers monitor staff trading. Under SEBI’s Prohibition of Insider Trading framework, designated employees disclose their dealings and have them monitored, and the cleanest way to give a compliance desk visibility is to route the broker’s trade communications to an employer mailbox. Adding the employer’s email to the Zerodha account is the operational step that achieves it.

Conflict-of-interest disclosure. This guide is published by the WebNotes Editorial Team for informational purposes and is written independently. WebNotes operates a Zerodha account-opening referral programme, disclosed on the pages that carry the referral link; this guide does not carry it and earns no referral commission from the procedure described here.

Step-by-step procedure

The numbered box at the top of this guide gives the sequence. The detail below expands the parts that matter: why the employer needs it, what the letter must say, and how Zerodha verifies it.

1. Confirm your employer requires it

Start with your employer’s code of conduct. Employees of SEBI -regulated entities, banks, brokers, asset managers and listed companies are frequently classified as designated persons whose personal securities dealings must be disclosed to and monitored by the employer. The employer’s compliance team typically maintains the list of who is designated and what each designated person must do, so confirm that you fall within it and that adding the employer email is the route your employer wants, rather than periodic manual statement submission.

If you are unsure whether your role is covered, ask compliance directly. The obligation is the employer’s to impose; Zerodha simply executes a valid instruction to add the email once you provide the letter.

2. Get a request letter from your employer

The single document Zerodha needs is a request letter from your employer. It must be on the company’s official letterhead, addressed to Zerodha, and state the request to add the employer’s email address to your account. It must carry the authorised person’s seal and signature. The authorised person is whoever the employer designates to sign such instructions, usually a compliance officer or an authorised signatory. Ask the compliance desk to confirm the exact email address to add, so the letter names it precisely.

A letter that omits the letterhead, the seal or the signature will not be accepted, because those three elements are how Zerodha confirms the instruction genuinely comes from the employer rather than from the employee alone.

3. Create a Zerodha support ticket

Log in and raise a ticket on the Zerodha support portal under the email and profile category. State plainly that you want to add your employer’s email address to your account, and that the authorising letter is attached. Keep the request specific: name it as a request to add a secondary employer email for compliance reporting, so the ticket is routed correctly. The How to create a ticket at Zerodha walkthrough covers raising and categorising the ticket.

4. Attach the letter to the ticket

Upload the scanned letter to the ticket. The letterhead, the authorised seal and the signature must all be legible in the scan, because Zerodha verifies these before processing. A blurred seal or a cropped signature is the most common reason a ticket is sent back for resubmission. For the mechanics of attaching a file, including size limits, see How to attach files to a Zerodha ticket .

5. Wait for Zerodha to process the request

Zerodha reviews the letter and adds the employer’s email address to your account once the letter checks out. Track the ticket for confirmation. If Zerodha asks for a clarification, a clearer scan, a corrected address, or a re-signed letter, respond promptly, because the request stays open until the employer authorisation is verified. There is no charge for the addition.

Why regulated employers require the employer email

The requirement is a feature of the SEBI insider-trading regime, not a Zerodha policy. SEBI’s Prohibition of Insider Trading (PIT) Regulations, 2015, require every listed company and every market intermediary to frame a code of conduct that regulates, monitors and reports trading by its designated persons. Under those codes, a designated employee discloses holdings, often seeks pre-clearance before dealing above a threshold, observes trading-window and contra-trade restrictions, and reports executed trades to the compliance officer within set timelines. Routing the broker’s trade confirmations and statements to an employer mailbox gives compliance a direct, contemporaneous record of the employee’s dealings, which supports that monitoring.

Banks operate the same machinery under their own PIT codes; the State Bank of India’s code, for example, requires designated persons to report dealings to the compliance officer through a link officer. SEBI enforces these codes against individuals, including failures to pre-clear trades done through a dependent’s account, which is why employers prefer an automatic communication channel over relying on staff to forward statements. The employer email closes that gap at the source. The related concept for fund-house staff is covered in insider-trading rules for mutual fund employees , and Zerodha’s own framework in Zerodha policies and procedures .

Employer email versus broker empanelment

Two different facilities are easy to confuse. Adding an employer’s email, the subject of this guide, is the lighter, individual step: one employee routes their account communications to a compliance mailbox by submitting an employer letter. Empanelment is the heavier, institutional arrangement in which an employer formally registers Zerodha as the broker for its employees’ accounts, often with bulk onboarding and a standing compliance interface. If your employer wants the institutional arrangement rather than a single email addition, see How to empanel Zerodha as a registered broker for a company . For most individual employees, the employer-email route is all that is needed.

The employer email is also a secondary recipient, not a replacement. Your own registered email remains the primary contact and continues to satisfy the unique-contact-detail obligation Zerodha applies under SEBI’s KYC rules . Adding the employer mailbox does not change your own email on the account, and you should not register the employer’s email as your primary contact, since that would conflict with the requirement that your account carry a contact detail unique to you.

See also

External references

References

  1. Zerodha support, How to add an employer’s email address to a Zerodha account (request letter on official letterhead with the authorised person’s seal and signature, submitted by ticket; as of 21 June 2026).
  2. SEBI (Prohibition of Insider Trading) Regulations, 2015, requiring listed companies and intermediaries to maintain a code of conduct to regulate, monitor and report trading by designated persons (Schedule B and Schedule C codes of conduct).
  3. Zerodha support, How can Zerodha be empanelled as a registered broker with a company? (institutional employer arrangement, distinct from adding a single employer email; as of 21 June 2026).

WebNotes Editorial Team prepares factual how-to guides based on publicly available regulatory documents and broker disclosures. WebNotes is not affiliated with Zerodha Broking Limited. Structure-specific requirements vary; verify your obligations with your employer’s compliance officer and current requirements at support.zerodha.com before executing.

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Frequently asked questions

How do I add my employer's email to my Zerodha account?
Create a Zerodha support ticket and attach a request letter from your employer on the company’s official letterhead, carrying the authorised person’s seal and signature. Zerodha reviews the letter and adds the employer’s email address to your account.
Why would I add an employer's email to my trading account?
Employees of regulated entities, banks and brokers are often designated persons under their employer’s code of conduct, which requires their personal securities dealings to be reported to the employer. Adding the employer’s email routes trade confirmations and statements to the compliance team automatically.
Does adding the employer email replace my own email?
No. It is an additional, secondary recipient. Your own registered email stays the primary contact for your account; the employer’s email is added so the employer’s compliance desk also receives the relevant communications. Your unique-contact-detail obligation to Zerodha continues to rest on your own email.
What exactly must the request letter contain?
It must be on the employer’s official letterhead, addressed to Zerodha, and state the request to add the employer’s email address to your account. It must carry the authorised person’s seal and signature. A letter missing the letterhead, seal or signature will be rejected.
Is there a charge to add the employer's email?
No. Zerodha does not levy a charge to add an employer’s email address to your account. The only cost is the time to obtain the letter from your employer and to raise and track the support ticket.
Can my employer instead become an empanelled broker arrangement?
That is a separate facility. Empanelment lets an employer register Zerodha as a broker for its employees’ accounts under a formal arrangement. Adding the employer’s email is the lighter step for an individual employee who only needs trade communications routed to compliance.
What is the SEBI basis for this?
SEBI’s Prohibition of Insider Trading Regulations 2015 require listed companies and intermediaries to maintain a code of conduct under which designated persons disclose and have their trades monitored. Employers operationalise that by requiring the employer’s email on the employee’s broker account so dealings are visible to compliance.

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WebNotes Editorial Team

The WebNotes Editorial Team covers Indian capital markets, payments infrastructure and retail investor procedures. Every article is fact-checked against primary sources, principally SEBI circulars and master directions, NPCI specifications and the official support documentation published by the intermediary in question. Drafts go through a second-pair-of-eyes review and a separate compliance read before publication, and revisions are tracked against the SEBI and NPCI rule changes referenced in the methodology section.

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Conflicts of interest
WebNotes is independent. No relationship with any broker, registrar or bank named in this article.